Photos and reports lost in chat
Site photos and report messages get mixed into other chats and cannot be found when you need them as evidence.
Field reports and patrol rounds on staff phones
Stop scattering site photos across chat — staff send daily reports, site-visit reports and incident reports with photos from the employee app, and supervisors review and export them in one place. If you need patrol rounds or cross-department tasks, turn on the patrol and work ticket modules as you need them.
Before OrgFlow
Common problems
Not sure patrols were really done
Checkpoint sign-off sheets can be filled in after the fact, so you never know whether staff actually reached each point.
Cross-department work is hard to track
Repair requests or asks to other departments go through chat, with no way to know who picked them up or whether they are done.
How it works
How field Reports & Patrol Rounds works
Set report topics and templates
Define topics for daily / periodic reports and reusable report templates.
Staff report from mobile
Take photos and fill in reports in the employee app — daily, site-visit and incident reports.
Patrol rounds by checkpoint
Scan the QR at each point with the phone camera, with a GPS check; every scan is kept in the history.
Supervisors review and export
View reports and patrol summaries, and export PDF, Excel, JPG or ZIP to share or keep as evidence.
Key capabilities
What it does
Field reports with photos
Site-visit reports, daily / periodic reports with topics you configure, and incident reports, sent from the employee app.
Export PDF / Excel / JPG / ZIP
Export reports as files for clients or management, with reusable report templates.
Site-visit plans
Plan site visits for supervisors, then record visit reports from the actual site.
Patrol rounds
Set checkpoints and routes; verify each point by GPS, GPS + QR, GPS + typed NFC ID, or GPS + either, with scan history and summaries.
Latest position on a map
See the latest position of field staff on a map while they have the app open (no route history is kept).
Cross-department work tickets
Open tickets to other departments, discuss in a thread with attachments, claim / complete, with templates and analytics — also in the employee app.
Who it’s for
Businesses that use it
Contract-Service Firms
Security or facility teams patrol by checkpoint and send site reports to clients.
Construction & Field Services
Field teams send daily reports with photos, so supervisors see each site without visiting every day.
Factories & Warehouses
Patrol machines or areas by checkpoint, and raise repair requests across departments with work tickets.
Hotels & Lodging
Facilities teams patrol by checkpoint, and departments send each other work tickets with photos.
FAQ
Questions about field Reports & Patrol Rounds
Do we have to turn on every part?
No. Turn on only what your company needs — for example, start with field reports and add patrol rounds or work tickets later.
How do patrols verify staff reached each point?
Each checkpoint can be verified by GPS only, GPS + QR scan, GPS + a typed NFC ID, or GPS + either. QR codes are scanned with the phone camera and can be regenerated whenever needed.
Do we need to buy extra devices?
No reader devices needed. Staff use their own phones to take photos and scan QR codes posted at each checkpoint.
Can we see where field staff are?
Yes — their latest position on a map while they have the app open. No route history is kept; patrols are checked through the scan history at each point.
How do we send reports to clients or management?
Export reports as PDF, Excel, JPG or a ZIP bundle, then share them through the channel you use.
All connected in one system
Other OrgFlow features
Shift Scheduling Software
Shift scheduling and duty rosters by post and branch, with understaffed or over-plan slots highlighted
Time & Attendance System
Clock in and out with face scan + GPS on mobile, tablet kiosk, QR or NFC instead of a punch clock
Online Time Clock App
Staff clock in on their own phones with a face scan — opens in the browser, nothing to install, works offline
Payroll Software
Payroll at each branch's rate, from actual hours for shift staff, with payslips on mobile
Online Leave & Approval System
Submit leave, OT and advance requests from mobile, with multi-step approvals along the chain of command
Salary Advance & Expense Requests
Staff request from mobile, multi-step approvals, batch transfer documents, automatic payroll deductions
Employee Mobile App
Clock in, view shifts, request leave and see payslips on mobile — no app-store install
Client Portal
Let clients view rosters, headcount and attendance for their own sites themselves
Social Security & Withholding Tax
Social security, withholding tax and provident fund in the payroll run, SSO and PND 1 report export, 50 Tawi certificates
Accounting, Inventory & Purchasing
Accounting, stock, requisitions and purchasing in the same system as payroll — turn on only the modules you need
Let our team walk you through it
See it with your own business's way of working — the form takes under a minute. Our team will get back to you to schedule an online demo and help set up your company when you're ready.
- Online demo at a time that suits you
- Self-service Excel import, plus onboarding help
- Start from 1 branch
- Send the form — it reaches our team immediately
- We call you back on the number you entered to set a time
- See the system online with your business's way of working
Contact us
Book a walkthrough or request a quote on one page · under a minute, we call you back