Multiple roster versions
Edit one file and another is not updated; roster images shared in chat leave no one sure which version is the latest.
Shift scheduling and duty roster software — every branch in one roster
Stop sending rosters as images in chat or juggling several Excel versions — OrgFlow schedules day shifts, night shifts and days off for every branch in one roster. Understaffed or over-plan slots stand out automatically, and staff see their own shifts on mobile the moment you make a change.
Before OrgFlow
Common problems
Finding out too late that you are short-staffed
Posts with no one scheduled, or overstaffed shifts, have to be counted cell by cell before the roster is published.
Shift and day-off swaps are hard to track
Staff swap shifts among themselves, supervisors have to remember who swapped with whom, and at month-end working hours do not match the roster.
How it works
How shift Scheduling Software works
Set up branches and posts
Define the branches, units or posts / work areas that need staff, along with the planned headcount.
Plan the whole month
Enter day / night / day-off shifts cell by cell or for the whole month, using one set of shift codes across the company.
The system checks before you publish
Unfilled slots and posts over plan stand out without manual counting.
Everyone sees the same version
Staff see their own shifts on mobile, supervisors can edit instantly, and key changes are auditable.
Key capabilities
What it does
Monthly roster per branch / unit
See the whole month in one roster that stays easy to read even with many staff — normal cells stay quiet, problem cells stand out.
Posts / work areas
Specify who is stationed at which post within a branch — ideal for work that needs every post covered.
Understaffed / over-plan slots stand out
Compares scheduled headcount with what each unit requires; short or over-plan slots stand out in the roster and live status, and over-plan assignments go through approval.
Linked to time attendance
The scheduled shift is what actual clock-in and clock-out times are checked against — no double entry.
Linked to payroll
For shift / frontline staff, shifts and actual working hours flow into the payroll run at each branch's rate.
Role-based permissions
Set view / edit / full permissions per page by role, such as supervisor, HR or executive.
Who it’s for
Businesses that use it
Restaurants & Retail
Multi-branch stores with morning and evening shifts and rosters that change every week.
Factories & Warehouses
Multiple shifts a day and continuous operations that need to see instantly which shift is short-staffed.
Hotels & Lodging
Rotating duties in every department, with days off that differ for each person.
Hospitals & Clinics
Staff duty rosters all week long that must stay covered even on holidays.
FAQ
Questions about shift Scheduling Software
Can it replace our Excel shift roster?
Yes. Import employee and branch data from Excel yourself in the product, with help from our team during onboarding, and continue scheduling in the system right away.
Can shift schedules and duty rosters use the same system?
Yes, it is the same job — some businesses call it a shift schedule, others a duty roster. It works for day / night shifts as well as weekly rotating duties.
Can staff see their own shifts?
Yes, through the employee app on mobile — open it in a browser and add it to the home screen, no app-store install needed — and they get a notification when a new roster is published.
Do you support night shifts that cross midnight?
Yes. The roster has day shifts, night shifts and days off, and check-in/check-out times are tied to the scheduled shift.
Can we start with one branch?
Yes. Start with one or a few branches, then add more branches and staff later in the same system.
All connected in one system
Other OrgFlow features
Time & Attendance System
Clock in and out with face scan + GPS on mobile, tablet kiosk, QR or NFC instead of a punch clock
Online Time Clock App
Staff clock in on their own phones with a face scan — opens in the browser, nothing to install, works offline
Payroll Software
Payroll at each branch's rate, from actual hours for shift staff, with payslips on mobile
Online Leave & Approval System
Submit leave, OT and advance requests from mobile, with multi-step approvals along the chain of command
Salary Advance & Expense Requests
Staff request from mobile, multi-step approvals, batch transfer documents, automatic payroll deductions
Employee Mobile App
Clock in, view shifts, request leave and see payslips on mobile — no app-store install
Client Portal
Let clients view rosters, headcount and attendance for their own sites themselves
Social Security & Withholding Tax
Social security, withholding tax and provident fund in the payroll run, SSO and PND 1 report export, 50 Tawi certificates
Field Reports & Patrol Rounds
Field reports with photos from mobile, checkpoint patrols verified by GPS + QR, and cross-department work tickets
Accounting, Inventory & Purchasing
Accounting, stock, requisitions and purchasing in the same system as payroll — turn on only the modules you need
Let our team walk you through it
See it with your own business's way of working — the form takes under a minute. Our team will get back to you to schedule an online demo and help set up your company when you're ready.
- Online demo at a time that suits you
- Self-service Excel import, plus onboarding help
- Start from 1 branch
- Send the form — it reaches our team immediately
- We call you back on the number you entered to set a time
- See the system online with your business's way of working
Contact us
Book a walkthrough or request a quote on one page · under a minute, we call you back