Requests scattered across channels
Some ask in chat, others fill in paper forms, and finance has to collect them by hand without knowing if anything is missing.
Employee salary advance and expense requests — request, approve and transfer in one place
Stop collecting advance requests through chat or paper — staff request salary advances or expense reimbursements from their phones, requests follow the approval steps you configure, finance reviews and prepares transfers in batches, and approved amounts are deducted in the payroll run automatically.
Before OrgFlow
Common problems
No idea who has approved
People ask around to find out whether the supervisor has signed, and stuck requests go unnoticed.
Forgetting to deduct advances at payday
Advances are noted down and deducted by hand at month-end — easy to miss with many staff.
How it works
How salary Advance & Expense Requests works
Submit requests on mobile
Staff request a salary advance or expense reimbursement in the employee app — no paper forms.
Routed through approval steps
Requests move through the approver sequence configured by position, with multiple steps.
Finance reviews and prepares transfers
Approved items are grouped into batches, with transfer documents and Excel export.
Deducted in the payroll run
Approved advances and deductions enter the payroll run automatically.
Key capabilities
What it does
Requests from mobile
Staff submit salary advance or expense requests themselves in the employee app.
Multi-step approval by position
Define the approver sequence along the chain of command; everyone sees where a request is pending.
Batch transfer documents + Excel
Finance reviews approved items, prepares transfer documents in batches and exports to Excel instead of handling them one by one.
Several kinds of advance
Emergency advances repaid in instalments, daily draws, or withdrawing wages already earned — depending on your company settings.
Linked to payroll
Advances and deductions flow into the payroll run automatically — no re-keying.
History and permissions
Approvals and key changes are auditable; set view / edit / full permissions per page by role.
Who it’s for
Businesses that use it
Restaurants & Retail
Staff across branches request advances, and branch managers approve from mobile.
Factories & Warehouses
Many requests every pay period, with finance preparing transfer documents in batches instead of person by person.
Contract-Service Firms
Staff stationed at many sites can request advances without coming to the office.
Construction & Field Services
Field teams claim expenses on the job, and supervisors approve right away.
FAQ
Questions about salary Advance & Expense Requests
Where do staff request salary advances?
In the employee app on mobile — open it in a browser and add it to the home screen, no app-store install needed.
Can we set up our own approval steps?
Yes. Define a multi-step approver sequence by position.
Can finance process transfers in batches?
Yes. Review approved items and create batch transfer documents from the system, with Excel export (there is no live bank connection).
Are advances deducted from payroll automatically?
Yes. Approved advances and deductions are included in the payroll run automatically, and emergency advances can be repaid in instalments.
Can we trace who approved or changed a request?
Yes. Approvals and key changes are auditable, and you can set per-page permissions by role.
All connected in one system
Other OrgFlow features
Shift Scheduling Software
Shift scheduling and duty rosters by post and branch, with understaffed or over-plan slots highlighted
Time & Attendance System
Clock in and out with face scan + GPS on mobile, tablet kiosk, QR or NFC instead of a punch clock
Online Time Clock App
Staff clock in on their own phones with a face scan — opens in the browser, nothing to install, works offline
Payroll Software
Payroll at each branch's rate, from actual hours for shift staff, with payslips on mobile
Online Leave & Approval System
Submit leave, OT and advance requests from mobile, with multi-step approvals along the chain of command
Employee Mobile App
Clock in, view shifts, request leave and see payslips on mobile — no app-store install
Client Portal
Let clients view rosters, headcount and attendance for their own sites themselves
Social Security & Withholding Tax
Social security, withholding tax and provident fund in the payroll run, SSO and PND 1 report export, 50 Tawi certificates
Field Reports & Patrol Rounds
Field reports with photos from mobile, checkpoint patrols verified by GPS + QR, and cross-department work tickets
Accounting, Inventory & Purchasing
Accounting, stock, requisitions and purchasing in the same system as payroll — turn on only the modules you need
Let our team walk you through it
See it with your own business's way of working — the form takes under a minute. Our team will get back to you to schedule an online demo and help set up your company when you're ready.
- Online demo at a time that suits you
- Self-service Excel import, plus onboarding help
- Start from 1 branch
- Send the form — it reaches our team immediately
- We call you back on the number you entered to set a time
- See the system online with your business's way of working
Contact us
Book a walkthrough or request a quote on one page · under a minute, we call you back