All OrgFlow modules
16 modules in 6 areas, from rosters and attendance to payroll and accounting — the same data across the back office, employee app and client portal.
People & shifts
Employee records, organisation structure and rosters — where everything else starts.
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Shift rosters
Monthly rosters per branch and post; gaps and overstaffing stand out; staff see shifts on their phone.
- Office staff calendar
- Overstaff approval and roster-publish approval
- Day-off swaps and accrued days off in the app
Back office (ERP)Employee app
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Leave
Leave requests with documents from mobile, configurable leave types and entitlements, multi-step approval by position.
- Remaining balance in the app
- Reminders for missing leave documents
- Approved leave flows into payroll
Back office (ERP)Employee app
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Overtime
Staff request OT or supervisors assign it; approval as configured per OT type.
- OT rates per site, position or provincial wage
- Batch OT entry
- Approved OT flows into payroll
Back office (ERP)Employee app
See details → -
HR plus
Official documents to staff — warning letters, company rules, appointments — acknowledged in the app with a PDF record.
- Warning-letter approval
- Department and personal targets / KPIs
- Open headcount per site
Back office (ERP)Employee app
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Staff housing
Buildings, rooms and occupants — rent per person deducted through payroll.
- Building, room and occupant register
- Rent deducted in payroll
- Requires the payroll module
Back office (ERP)
Attendance
Clock in on the employee’s own phone or a shared branch tablet, with live headcount.
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Face-scan + GPS attendance
Face scan with liveness check and GPS on every check-in — out-of-area check-ins blocked or flagged per branch.
- Shared branch tablet (kiosk) and site QR codes
- NFC tag tap at check-in (Android)
- Live headcount + supervisor push for forgotten check-outs
- Absent / late / no-scan reports and face-check history
Back office (ERP)Employee app
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Payroll & tax
Shift staff paid from actual hours, office staff monthly, with government reports.
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Payroll
Pay runs for shift staff (from actual hours) and office staff, deductions, bonuses and payroll hold, with social security, PND 1 and provident fund reports for filing.
- Payslip and salary certificate PDFs in the app
- 50 Tawi withholding certificates
- Transfer file export (Excel)
- Social security rates by effective date
Back office (ERP)Employee app
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Finance & accounting
Expenses, sales, billing and accounting — on the same data as shifts and payroll.
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Expenses & advances
Advances and expense claims from the app with receipts, step approvals, and batch payment documents.
- Emergency advances repaid in instalments
- Daily expense report
- Advances deducted in payroll
Back office (ERP)Employee app
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Quotations & contracts
Create quotations, convert prospects to customers and generate service contracts from a quote.
- Contract sites, documents and history
- Contract terms templates
Back office (ERP)
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Customer billing
Invoices, billing statements, receipts, credit / debit notes — lines built from shifts actually worked, incl. OT, shortfall and penalties.
- Print templates and document numbering
- Executive operations dashboard
- Historical figures imported from Excel
Back office (ERP)
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Accounting
Payment / receipt vouchers with AI document import, chart of accounts, general ledger with period lock.
- 50 Tawi certificates
- Recurring documents and projects
- Import documents from FlowAccount (Excel)
Back office (ERP)
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Field operations
Photo reports from the field, patrol rounds, stock and cross-department work tickets.
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Field reports
Daily / periodic reports with configurable topics, site-visit and incident reports with photos from the app.
- Export to PDF / Excel / JPG / ZIP
- Supervisor visit plans
- Map of field staff’s latest position
Back office (ERP)Employee app
See details → -
Patrol rounds
Checkpoints and routes verified by GPS, GPS + QR or GPS + NFC ID, with scan history and summaries.
- QR scanned with the phone camera
- Regenerate lost QR codes
- Summaries per checkpoint and round
Back office (ERP)Employee app
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Work tickets
Cross-department tickets with messages and attachments — claim, complete, mark read.
- Ticket templates
- Analytics
- Available in the employee app
Back office (ERP)Employee app
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Inventory & purchasing
Receive, issue and return stock, lots, units, low-stock list, equipment at sites, suppliers and purchase orders.
- Requisitions from the app with multi-level approval
- Warehouse prepare / ship queue
- Excel import
Back office (ERP)Employee app
See details →
Clients
For businesses that place staff at client sites.
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Client portal
Clients see only their own sites: live staffing per shift, rosters and attendance grids — never payroll, wages or rates.
- Live updates without refreshing
- Choose whether check-in times are shown
- Separate access per client (currently in Thai)
Client portal
See details →
Shared by every area
Foundations every part of the system shares — people data, approvals, access and notifications.
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Employees & organisation
Frontline and office staff records, attachments, departments, positions, regions and zones.
- Self-service Excel import of staff and branches
- Wage rates and provincial wage zones
- Area-based data access
Back office (ERP)
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Multi-step approvals
Approval steps by position, department, area and amount — supervisors approve everything from one inbox on mobile.
- Approval history
- Bulk approval
Back office (ERP)Employee app
See details → -
Permissions & security
Per-page view / edit / full permissions, two-factor sign-in, login throttling and an audit trail of key changes.
- Payroll figures hidden from roles without access
- Recycle bin to restore deleted data
- Instant alerts on unusual activity
Back office (ERP)
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Staff notifications
Push notifications from the back office to the employee app — new rosters, approval results and announcements.
- App menus per role
- Invite links
Back office (ERP)Employee app
See details →
Questions about modules
What can OrgFlow do?
16 modules in 6 areas: shifts and leave · attendance · payroll and tax · finance and accounting · field work and reports · client portal — all on the same employee data.
Do we have to turn everything on at once?
No. Start with what you use every day, such as rosters and attendance, then turn on payroll, expenses, the client portal, patrol rounds or accounting when your team is ready.
Which modules depend on each other?
Attendance needs rosters · OT and payroll need attendance · housing needs payroll · customer billing needs sales / contracts and attendance · the client portal needs attendance.
Which modules work on mobile?
The employee app covers rosters, attendance, leave, OT, expenses, payslips, field reports, patrol, work tickets, stock requisitions, documents to acknowledge and the supervisor approval inbox (Thai / English).
How is pricing calculated?
It depends on what you use and your headcount — request a quote using the form below.
Let our team walk you through it
See it with your own business's way of working — the form takes under a minute. Our team will get back to you to schedule an online demo and help set up your company when you're ready.
- Online demo at a time that suits you
- Self-service Excel import, plus onboarding help
- Start from 1 branch
- Send the form — it reaches our team immediately
- We call you back on the number you entered to set a time
- See the system online with your business's way of working
Book a walkthrough or request a quote on one page · under a minute, we call you back