Leave requests stuck, no one knows where
Paper forms never reach the approver, staff keep asking, and supervisors do not know what is waiting for them.
Online leave management — request and approve on mobile with multi-step approvals
Leave, OT and advance requests are sent from employees' phones and routed through approval steps configured by position. Everyone can see where a request is pending — and approved items are included in the payroll run automatically.
Before OrgFlow
Common problems
Unclear leave balances
Staff do not know how many leave days they have left, and HR has to open files to answer each person.
Approved, but payroll does not match
Approved leave or OT is not actually deducted or paid in the payroll run.
How it works
How online Leave & Approval System works
Submit requests on mobile
Staff choose a leave type, request OT or an advance, and see their remaining balance before submitting.
Routed through approval steps
Requests move through steps configured by position, with multiple steps per request type.
Approve from anywhere
Supervisors approve or reject from mobile, one at a time or in bulk, and staff get a push with the result.
Results flow into payroll
Approved items are included in the payroll run, with an auditable history.
Key capabilities
What it does
Leave types and balances
Configure leave types; staff see their own remaining balances.
Multi-step approval by position
Define the approver sequence along the chain of command, separately for each request type, and choose which OT types need approval.
See where it is pending
Both staff and supervisors see request status — no follow-up calls.
Many request types in one place
Leave, OT, advances, day-off swaps and holiday work all go through approval and can be approved on mobile.
Linked to payroll
Approved leave, OT and advances roll into the payroll run automatically.
Auditable history
Approvals, rejections and key changes are auditable — who did what, and when.
Who it’s for
Businesses that use it
Hotels & Lodging
Rotating duties in every department, where leave must not clash with the roster.
Hospitals & Clinics
Staff request leave and day-off swaps, and supervisors approve right away.
Restaurants & Retail
Each branch manager approves their team's leave from mobile.
Factories & Warehouses
You can require OT to be approved before it enters payroll.
FAQ
Questions about online Leave & Approval System
Can we set up our own approval steps?
Yes. Define a multi-step approver sequence by position, separately for each request type such as leave, OT, advances or day-off swaps.
Can supervisors approve on mobile?
Yes. Supervisors see pending requests and can approve or reject them from mobile, one at a time or in bulk.
Can staff see their remaining leave days?
Yes. Staff view their own leave balance in the app before submitting leave.
Can we trace who approved?
Yes. Approvals, rejections and key changes are auditable.
Does leave affect payroll automatically?
Yes. Approved leave, OT and advances are included in that period's payroll run.
All connected in one system
Other OrgFlow features
Shift Scheduling Software
Shift scheduling and duty rosters by post and branch, with understaffed or over-plan slots highlighted
Time & Attendance System
Clock in and out with face scan + GPS on mobile, tablet kiosk, QR or NFC instead of a punch clock
Online Time Clock App
Staff clock in on their own phones with a face scan — opens in the browser, nothing to install, works offline
Payroll Software
Payroll at each branch's rate, from actual hours for shift staff, with payslips on mobile
Salary Advance & Expense Requests
Staff request from mobile, multi-step approvals, batch transfer documents, automatic payroll deductions
Employee Mobile App
Clock in, view shifts, request leave and see payslips on mobile — no app-store install
Client Portal
Let clients view rosters, headcount and attendance for their own sites themselves
Social Security & Withholding Tax
Social security, withholding tax and provident fund in the payroll run, SSO and PND 1 report export, 50 Tawi certificates
Field Reports & Patrol Rounds
Field reports with photos from mobile, checkpoint patrols verified by GPS + QR, and cross-department work tickets
Accounting, Inventory & Purchasing
Accounting, stock, requisitions and purchasing in the same system as payroll — turn on only the modules you need
Let our team walk you through it
See it with your own business's way of working — the form takes under a minute. Our team will get back to you to schedule an online demo and help set up your company when you're ready.
- Online demo at a time that suits you
- Self-service Excel import, plus onboarding help
- Start from 1 branch
- Send the form — it reaches our team immediately
- We call you back on the number you entered to set a time
- See the system online with your business's way of working
Contact us
Book a walkthrough or request a quote on one page · under a minute, we call you back